# Automated Emails Automated emails are probably one of ShootAssist's most powerful features and can bring a huge amount of value to your team. ### Main Idea With automated emails, You can write a series of emails on a per Job Type basis that ShootAssist can automatically schedule and send out, using live information from the shoot they're related to. ### Setting things up In addition to a title, each automated email has a few settings to make it run. * Send date - The relative time before or after the shoot date, when this email should automatically go out. You can select from 5 weeks before to 4 weeks after the shoot date. * CC To - This allows you to CC a particular contact on a particular email. With this, you can CC the athletic director on sports emails, or CC a principal on a How'd we Do? email. * Subject - The subject of the email (This field accepts tokens) * Body - The body of the email (This field also accepts tokens) ### Tokens and why to use them Canned emails can feel... impersonal. But from a time perspective, they're so incredibly helpful. To make them field custom and personal, ShootAssist uses tokens to allow you to write your emails in a way where certain parts of the email will be replaced with live information about your Client, Contact or Team when the email is sent. * \[\[ClientName]] - Pulls the Client's name (ie Test Christian Academy) * \[\[ClientInternalName]] - Pulls the Client's internal name (ie TCA) * \[\[JobDate]] - Pulls the Job Date * \[\[JobDateShort]] - Pulls a shorter version of the date * \[\[JobTime]] - Pulls the job's start time * \[\[JobLocation]] - Pulls the job's location (ie Gymnasium) * \[\[JobType]] - Pulls the job's Job Type (ie Fall Portraits) * \[\[JobAddress]] - Pulls the address where the Job is happening * \[\[NumberofCameras]] - Pulls the number of cameras / sets you're bringing * \[\[BuyerLink]] - Pulls the unique buyer link for that Job's Client * \[\[FeedbackLink]] - Pulls the unique feedback link for that Job --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.shootassist.com/start/getting-started/automated-emails.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.